TROOP 1, JAMESTOWN, RHODE ISLAND

BYLAWS

Adopted
March 2001

 

Statement of Purpose

It is the purpose of Troop 1, Jamestown to promote in its member Scouts moral strength
and character; citizenship; and physical, mental and emotional fitness.

 

To achieve these goals, the Troop will develop a program that promotes the basic ideals of Scouting
spelled out in the Scout Oath, Law, Motto and Slogan.

Using the patrol method, the troop adult leadership will give Scouts experiences in group living, and will encourage citizenship
by placing responsibility on the shoulders of the Scouts themselves.
It is the duty of the Troop Adult Leadership to ensure that by taking on responsibility,
the Scouts are able to succeed in their tasks.

Because Scouting is designed to take place outdoors, it is there that Troop 1 Scouts
will share responsibilities and learn to live with each other.
It is also there that the skills and activities practiced at troop meetings will come alive with purpose.

The advancement program will reward Scouts for each achievement, will promote
self-confidence and teach boys to be leaders of their peers.

With trained adult leadership, the boys will learn from the example set by their adult leaders.
Troop leadership may be male or female and will always be of selfless, high character.

By wearing the uniform of Scouting, the Troop will make the Scout troop visible
as a positive force in the community. Wearing the uniform shows commitment to the aims
and purposes of Scouting and gives each boy an identity within the world brotherhood of Scouting.

 

Article I: TROOP STRUCTURE

 

A. TROOP POSITIONS

Scoutmaster (SM)

The Scoutmaster is responsible to the committee. The Scoutmast must see that the troop is run in an orderly manner and that the boys in the troop are being taught scouting skills under all the rules and regulations of Boy Scouts of America and Troop 1, Jamestown. The Scoutmaster will be approved by majority vote of the Troop 1, Jamestown Committee.

The Scoutmaster shall assign duties and responsibilities to the Assistant Scoutmasters and Junior Assistant Scoutmasters.

Assistant Scoutmaster (ASM)

The Assistant Scoutmaster assists the Scoutmaster in the performance of the Scoutmaster duties, share the leadership and instructional responsibilities of the. The Assistant Scoutmaster will be approved by majority vote of the Troop 1, Jamestown Committee.

Junior Assistant Scoutmaster (JASM)

A JASM shall be a Scout who is at least 16 years of age who requests the appointment of the PLC.

The responsibilities of the JASM shall be to assist the Scoutmaster and Assistant Scoutmasters in the functioning of the Troop. He shall be prepared to assume teaching responsibilities during Troop meetings and outings.

Senior Patrol Leader (SPL)

The Senior Patrol Leader presides at all Troop meetings, events, activities, and chairs the Patrol Leaders Council (PLC). He keeps scout spirit high; works with Patrol Leaders and makes sure that they are doing their job(s) (informed and prepared); is responsible for training new patrol leaders; works closely with Scoutmaster about the week's upcoming activities, needs and concerns of patrols, and the agenda for the Patrol Leaders Council. The SPL shall delegate tasks to the ASPL(s). The Senior Patrol Leader will be elected by a majority vote of the Troop 1, Jamestown Scout membership present at the election.

Assistant Senior Patrol Leader (ASPL)

The Assistant Senior Patrol Leader is responsible for training and giving direction to the quartermaster, scribe, troop historian, and librarian. He leads parts of meetings and other activities and steps into lead the troop in the SPL's absence. He makes certain that he is in constant communication with SPL and that the SPL is doing his job. He works closely with the Assistant Scoutmasters about the week's upcoming activities, needs/concerns of patrols, and the agenda for the Patrol Leaders Council. The ASPL shall delegate tasks to the Patrol Leaders as directed by the SPL. The ASPL is appointed by the Senior Patrol Leader. The Troop may have more than one ASPL.

Patrol Leader (PL)

The Patrol Leader plans and leads patrol meetings and activities; assigns each patrol member a position within the patrol; keeps patrol spirits high; keeps a log of attendance and position of patrol members; leads members in their appointed positions; makes sure that the patrol has a flag and yell within the first month of taking office; leads the Patrol Leaders Council and reports back to patrol members information needed to run troop smoothly; works closely with the ASPL about week's upcoming activities and needs/concerns of their patrol. The Patrol Leader is elected by majority vote of the members of each patrol.

Assistant Patrol Leader (APL)

The Assistant Patrol Leader assists the PL in planning patrol meetings and activities; steps in to lead the patrol in the PL's absence; keeps patrol spirit high; helps keep patrol members informed and prepared for troop activities. The Patrol Leader appoints the Assistant Patrol Leader.

Librarian

The Troop Librarian sets up the troop library (troop's books, pamphlets, and magazines). Keeps a file of all troop literature and a record of all library materials loaned out; follows up on materials loaned out for long periods of time; recommends needed materials to SM and reports on repairs or replacement needs. He will be elected by a majority vote of the Troop 1, Jamestown Scout membership present at the election.

Historian

The Troop Historian takes troop photos; collects and cares for troop photos, news stories, trophies, and flags; keeps file of materials available for programs, news stories, or troop history projects; brings photo album to Courts of Honor, Webelos graduations; and works with the troop committee in carrying out his responsibilities. He will be elected by a majority vote of the Troop 1, Jamestown Scout membership present at the election.

 

Scribe

The Troop Scribe is the troop's secretary. He attends patrol leaders council meetings and keeps a log of their decisions; keeps a record of attendance at meetings and activities, dues payments, and troop advancement; works with the troop committee in carrying out his responsibilities. He will be elected by a majority vote of the Troop 1, Jamestown Scout membership present at the election.

 

Quartermaster

The Troop Quartermaster is in charge of equipment inventory and update of supplies. He keeps logs and issues equipment and see that it is returned in good order; works with SPL in loading equipment for events/activities, scheduling repairs, and suggesting new or replacement items; attends patrol leaders council meetings and is prepared to report on troop needs. He will be elected by a majority vote of the Troop 1, Jamestown Scout membership present at the election.

The Quartermaster shall submit a quarterly report to the Troop Committee consisting of a complete list of all Troop equipment and the condition of that equipment. This report will be presented to the Troop Committee Equipment Chairman before the third Thursday of April, July, October and January

 

 

B. TROOP COMMITTEE

1. Organization

The Troop Committee is comprised of volunteers from the community who are devoted to advancement of the goals of Troop 1, Jamestown, namely living up to the Scout Oath, Law, Motto and Slogan.

The Troop Committee, Scoutmaster, and Assistant Scoutmaster(s) together plan and coordinate the Troop program and, along with the Chartered Organization, are responsible for recruiting and training adult leadership. It is also the body charged with record keeping (Troop Record Book), and Troop finances.

The Troop Committee shall consist of adults (over 21 years of age) registered with the Boy Scouts of America for Troop 1, Jamestown, Rhode Island. All parents/guardians are encouraged to register as members of the Troop Committee (See Article II, item B).

2. Committee Positions

All Troop 1, Jamestown Committee elected positions are for one-year terms. Elected positions are Chairperson, Treasurer, Secretary and Advancement Chairman. A simple majority of the total committee members is sufficient to elect the above officers. No vote may be held without a quorum of the committee being present. A quorum is defined as a majority of the members of the committee.

Committee Chairperson - Makes certain all committee positions are functioning. The Chairperson also makes certain the troop is being run properly. Should that not be the case, it is the job of the Committee Chairperson to be the liaison between Scoutmasters, the Chartered Organization and the Committee to address Troop functionality.

Chartered Organization Representative - puts forth the chartered organization's views to the troop and reports back to the chartered organization how the troop is performing.

Treasurer - responsible for the management of the troop financial records. A single signature on Troop checks is required, but that signature must be the Committee Chairperson, Scoutmaster or Treasurer. The Treasurer works closely with each fund-raising coordinator.

The Treasurer will submit a yearly evaluation of the monies received and troop expenses. Upon receipt of this report the Troop Committee shall establish the dues rate for the following year. Reports shall be due in September.

Secretary - Takes minutes at committee meetings. Contacts Troop Scribe for updates. Generates all correspondence from the Committee to other individuals and organizations.

Advancement Chairperson - Responsible for promoting Scout advancement; coordinates boards of review; records advancements in the Troop 1, Jamestown record books/database; presides at Courts of Honor; delivers monthly reports to the Troop Committee.

Transportation Coordinator - Responsible for getting the information (# of passengers, insurance # and so forth) of all drivers before they transport any child in the troop on a troop function. Makes an arrangement prior to camp-outs for drivers and vehicles.

Fund-raising Coordinator - Gets permission (from committee); makes calls & contacts council for fund raising efforts of the Troop; works closely with Treasurer; writes letters for donations; collects money.

Publicity Coordinator - contacts local newspapers and publicizes Troop 1 activities. Will publicly acknowledge boy's advancements, and encourage Troop growth. Will maintain contact with the troop Historian for updates and to inform him of newspaper articles that may be added to Troop archives; publishes a parent newsletter with the help of other volunteers.

Special Events Coordinator - Plans Troop community service work; reports to committee on what is going on in community that the Scouts can be involved in; talks with patrol leaders to find out what interests the Scouts are having for planning purposes.

 

3: Committee Meetings

Troop Committee meetings will be held the second Thursday of each month at the Jamestown Police Station. Special Troop Committee meetings may be called at the discretion of the Troop Committee Chairperson, or upon written request by three (3) members of the Committee. Notice of special and emergency meetings must be given to all committee members at least 24 hours in advance of the special meeting.

Parent(s)/guardian(s) will be notified at the Troop Meeting if the place of the next Troop Committee Meeting is other than the police Station. Parents and Guardians are welcome and encouraged to attend all Troop Committee meetings. Parent(s)/guardian(s) with complaints or suggestions shall present their concerns at Troop Committee meetings, but shall have no vote.

All registered members of the Troop Committee shall be eligible to vote. The Committee Chairperson, or in his/her absence the designated representative, shall have no vote, except to break a tie. A simple majority vote of members present shall be necessary to decide all questions brought for debate and settlement.

A quorum shall consist of a at least half of the registered committee membership.

The Committee Chairperson may appoint sub-committees as necessary. Such committees shall submit written reports of their activity. All correspondence using the name of Troop 1, Jamestown, RI must be cleared in advance by the Troop Committee.

Check or cash will pay all Troop expenses. A receipt must be presented to the Troop Treasurer in order to obtain reimbursement for any Troop-related expense. Prior to payment, the Troop Committee must approve expenses in excess of fifty dollars ($50.00). Any one of the following people may sign Troop 1, Jamestown checks: Treasurer; Scoutmaster.

 

All Troop 1 expenses and receipts for any Troop 1 function or activity must be recorded in the Troop 1 books by the Treasurer.

 

4. Annual Audit

An annual audit of the Troop treasury will be conducted prior to the end of the Troop's calendar year. Three (3) troop Committee Members (including the Troop Treasurer) will be appointed by the Chairperson to conduct the audit.

 

 

Article II: TROOP FUNCTION

A. Troop 1 "chain of command:"

Chartered Organization

Troop Committee

Scoutmaster

Assistant Scoutmasters

Junior Assistant Scoutmasters

Patrol Leaders Council

Senior Patrol Leader

Assistant Senior Patrol Leader

Patrol Leaders

Assistant Patrol Leaders

B. Parent Participation

Parents and guardians are expected to volunteer and take an active part in some form at troop activities. It should be understood that the purpose of Scouting is for development of the Scouts. This cannot occur without parent participation.

An adult volunteer signed on to a Troop 1, Jamestown position must fill out an Adult Leader Application which will be submitted to Narragansett Council, B.S.A. and agree to conform the guidelines and moral commitments of the Scouting program.

All applicants are subject to a police criminal record check. All applicants will be subject to Troop Committee and Chartered Organization review and approval.

Parents/guardians must see that boys arrive on time at Troop meetings and that he is picked up on time at the end of the meeting.

No tobacco or alcoholic beverage consumption will be allowed at any Troop 1, Jamestown function.


C. Scout Registration

Scouts must be registered members of Boy Scouts of America to participate in the Troop 1, Jamestown Scouting program. All Scouts in Troop 1 must have a yearly up-to-date medical form on file with the Scoutmaster prior to participating in any Troop 1 or Boy Scout outing. In addition, the Scoutmaster must be informed of any special needs that any Scouts may have (medications, disabilities, dietary needs, etc.).

No boy will be considered a registered Scout until the Scoutmaster has received completed parent and Scout information forms and applicable registration fees.


D. Dues

Troop Scout dues will be used to pay for Troop operating expenses that are directly related to advancement badges and yearly Troop registration.

The Troop Committee, upon a yearly review of the Troop operating expenses, will establish the Scout weekly dues rate. Boys will pay dues for each scheduled Troop meeting, whether they attend or not. A boy’s dues must be paid up-to-date to participate in any troop program activities. Parents/guardians must see that their boy has the opportunity to earn money to pay his own dues. The Troop program will also provide opportunities throughout the year to help Scouts pay their own way.


E. Adult Supervision
:

Adequate adult supervision is required at all Troop events. Troop 1 will follow the BSA two-deep leadership policy. If adult supervision is not available, functions will be canceled.


F. Uniform Requirements

The PLC will be charged with defining and enforcing the weekly meeting dress code. The uniform worn to campouts, fundraisers, etc. shall also be determined by the Patrol Leaders Council. The Scoutmaster or Troop Committee may establish that a particular event is a full "Class A" uniform event and must inform the PLC and/or membership of that designation. Scouts with questions on what uniform to wear should be directed to the Senior Patrol Leader for instructions.

The Troop will maintain a clothing locker to recycle Scout uniforms. Parents are asked to donate any uniforms their sons outgrow for younger scouts.

G. Attendance

Attendance will be taken at each Troop meeting.

For a scout to attend a camping trip or other troop program function he must attend a minimum of 75% of the previous year’s meetings and fund-raising events. Exceptions will be considered provided a written/verbal excuse from a parent/guardian for sickness or other activities is presented to the Senior Patrol Leader or Scoutmaster. Examples of "other activities" are family planned vacations and school or church activities. A record of participation will be kept by the Troop scribe so that Scouts can easily determine if they're participation is above the minimum 75% requirement. The PLC may redefine attendance requirements for Scout activity participation.


H. Transfers

If a scout wishes to transfer to another troop, the Scout shall request transfer information from the Scoutmaster.


I. Troop Accounts

The Committee will keep all funds in a general fund bank checking account.

The balance of this fund will be used to acquire Troop equipment, pay rechartering expenses and fund troop operating expenses (including, but not limited to purchases of literature, badges and other Scouting program needs.)

Accounts will also be set up by the Troop 1 Treasurer in each Scout's name to reflect dues and other credits. The Treasurer can print out Scout account information upon request by Scout or Scout parent(s)/guardian(s). Should a scout leave Troop 1, the Scout's account balance will be refunded to him within 30 days of his leaving the troop.

The Scoutmaster should request this refund of the Committee Chairperson.

Scout account money may only be used for Scouting purposes, (i.e., uniform, patches, camping equipment, and special event payments.).

A Scout leaving the Troop after turning 18 may make his own decision about the use of his account balance.

J. Advancement incentives:

A boy must be Tenderfoot before being ELIGIBLE to earn his Totin' Chip and Fireman Chit.

A boy may purchase a Troop 1 Class "B" T-shirt once he becomes a Scout.

Scouts will be awarded a Troop 1 pin (bronze Beavertail Lighthouse pin) when they achieve the rank of Tenderfoot Scout.

K. Service Projects

The Scoutmaster and the Patrol Leaders Council must approve all Troop service projects and outings.

Life projects shall be approved by the Patrol Leaders Council (PLC) and must be approved by the Scoutmaster. Hours used for other requirements may not be applied toward Life requirements.

Eagle project proposals must first be submitted to the Scoutmaster and must follow National BSA guidelines. Once approved by the Scoutmaster, they will then be presented to the Troop Committee for approval prior to being submitted to the Narragansett Council advancement chairperson.

Eagle Projects will be considered for approval if they meet the following criteria:

The project shall require Troop and/or community member involvement. The role of the Eagle candidate is to develop the project plan, and to coordinate, facilitate and supervise the completion of the project.

The Troop Committee will assign an adult mentor (who is a registered Scouter) to coordinate the project with the Eagle candidate.

An Eagle project shall provide significant benefit to the community.


L. Troop Outings and Events

4. Scout driving policy:

M. Camperships

The Troop Committee will offer Camperships as financial aid to Scouts who shall apply and who can show that they have made an appropriate effort to participate in Troop fundraising events.

N. Discipline

If a Scout proves to be a disciplinary problem either at a Troop function or regular Troop meeting, he will be asked by the Scoutmaster to leave that function/meeting as a disciplinary action. The Scout will also be suspended for one week from troop functions and will not be eligible for the next immediate camp-out.

The Scoutmaster must inform the Scout's parent(s) of the suspension. The Scout may return to meetings after the one-week suspension. He will be recorded as "absent" from the meeting at which he was asked to leave.

Behaviors that may result in disciplinary action are, but are not limited to, the following:

Willfully striking or assaulting another person.

Abuse of wildlife and the environment.

Theft.

The use of obscene or profane language or gestures.

Deliberate refusal to obey a member of the Troop staff.

Possessing at Troop functions any kind of weapon (such as pistol, blackjack)

Possessing drugs, narcotics or alcoholic beverages.

The willful destruction of property.

Violation of Troop 1, Jamestown by-laws.

Violation of State laws.

If a Scout holding a leadership position is disciplined and holds a leadership position, that Scout will be placed on 30-day probation from that Troop position. Any further incidents will result in the loss of the leadership position in addition to other listed disciplinary measures.

A Scout and his family may be dropped from the active rolls of Troop 1, Jamestown by action of the Committee for any one (1) of the following reasons:

If dues become two (3) months overdue.

Article III: AMENDMENTS

Amendments to these bylaws may be submitted for consideration by the Troop Committee by any member of Troop 1, its leadership or by parents/guardians of members of the Troop.

The Troop Committee, after motions and discussion, may make any proposed amendment effective by majority vote of the registered members of the Troop 1 Committee.

Any new amendment to the bylaws will be made public in announcements to the Troop membership, leadership and by newsletter to parents/guardians of Troop members.